Import / Export / Exhibition
The National Art Center, Tokyo, Roppongi
〒105-8558
7-22-2 Roppongi, Tokyo
Exhibition room 2C/2D
Table of Contents Link
11. Assist
1. Introduction
About the venue photos and visuals
Photos from the venue will be posted on the [Winning and Selected Artists] page within about three days.
If you use the image on social media etc., please use the published image.
Please note that we do not send individual emails.
Award-winning and selected artists page
2. Check your email
Please check your email to see if you have been selected.
You will receive an email from the secretariat notifying you whether or not your entry has been selected within about a week of submitting your entry.
If you have any questions, please reply to the email you received (notification of selection).
★If you haven't received the selection notification email
If you do not receive a notification of your selection, please check your spam folder. If you cannot find the email, please contact the secretariat.
Please contact us here → Email Error Inquiry Form
3. Checking documents sent by mail
Please check your mailing documents
① Notification of acceptance
②Paste paper
③Information for exhibitors
④ Quotation
Return slip and envelope
Only those who have requested removal from the secretariat
If you have any questions, please reply to the email you received (notification of selection).
4. Items to check before the application deadline
Title change/work change
*Changes to the work or title can be made up until the application deadline.
If we leave right before the opening date, we won't be able to finish preparing for the exhibition in time.
Cancellation Policy
Please respond within 8 days after receiving the notification of the selection. After that, a 5,500 yen administrative fee will be charged. Refunds are not possible after one month before the event. If you cancel, your selection will be cancelled.
I would like to see it on display as much as possible.
If you cancel, please join us again next time.
5. Advance preparation of the work
6. About the Exhibition
Exhibition Rules
・Do not use nails or double-sided tape on walls or display stands.
- Unframed, edges will be treated as part of the artwork
・Wall-mounted artworks require a hanging cord
・Remove the glass panel from the frame (acrylic panels are acceptable)
・Equipment must be prepared by each participant (power supply available)
・Exhibition stands are available, but please bring your own stand
・Distribution of flyers is prohibited in the exhibition room.
- If there are doubts about the originality of the work, the prize may be revoked.
Be careful with driftwood, food, and fresh flowers.
★About the display of natural objects
- Any artwork that may be prone to insect infestation must be fumigated and treated with insecticide.
-Unprocessed works cannot be exhibited.
・Items that scatter or are granular cannot be exhibited.
Ready-made products are acceptable
*If any items have been processed, please notify the office to inform us that they have been processed.
★Projector works
★Light artwork
★Sound works
・Lights in the exhibition room cannot be turned off.
・If a darkroom is required, please prepare one.
- Sound: Can be used with headphones or at a volume that can be heard within the area.
・Wi-Fi・Equipment: Please bring your own equipment.
・After closing: The power in the venue will be turned off.
・Power on: When making a request to the secretariat, please make sure that the power can be easily operated.
The power outlets are located on the walls inside the exhibition hall.
7. For those using delivery companies
Shipping
Arrival date of the work
To be included in the selection notification
*Pickup is not possible on any other days than the specified date.
Send your work to
To be included in the selection notification
For those using a delivery company
Shipping: Prepaid
Return: Cash on delivery
※Morning appointment
*No delivery company specified
Delivery cannot be made on any day other than the specified date.
Those who cannot come on the delivery day
Delivery fee (receiving, unpacking, display): 5,500 yen
Our office will receive, unpack and display your works.
Those who cannot come on the removal day
Removal cost (removal, packing, return): 5,500 yen
・Return: About one week after completion (cash on delivery)
・Return slip: Prepared by the secretariat
・Overseas return: International document fee of 5,500 yen will be charged separately
Return slips will be prepared by the office.
★For those submitting large works (total of three sides is 250cm or more) or heavy works (20kg or more)
Please arrange for a mover (carrying in and unpacking) and a mover (packing and returning) yourself.
*The secretariat will not be responsible for arranging for delivery, exhibition, or removal.
*The same applies to sharp pieces or pieces that require complex assembly.
*For special exhibits or works weighing over 20 kg, we ask that exhibition staff be prepared.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★Delicate glass works
★ Complex assembly work
★ Sharp works
Please arrange your own exhibit or provide exhibit staff.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★Works with complex settings
Please arrange your own exhibit or provide exhibit staff.
*The power will be turned off every day, so please make sure the settings only require one operation.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★Those who arrange their own removal company (up to shipping and unpacking) and removal company (up to packing and return)
*When you have arranged for a company to carry things in or take things out, please inform the secretariat of the company's name and details.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★ Regarding packaging when returning works
When returning the item, we will use the same packaging materials as when it was delivered.
・Please make sure that unpacking and repacking is easy and straightforward.
Please check the attachment paper/work packaging page. → Click here
8. For those using delivery companies
Return
Date of removal
To be included in the selection notification
*Pickup is not possible on any other days than the specified date.
Send your work to
To be included in the selection notification
Those who request return to the secretariat
Removal cost (removal, packing, return): 5,500 yen
・Return: About one week after completion (cash on delivery)
・Return slip: Prepared by the secretariat
・Overseas return: International document fee of 5,500 yen will be charged separately
The return slip will be prepared by the office.
★For those submitting large works (total of three sides is 250cm or more) or heavy works (20kg or more)
Please arrange for a transport company to handle the items you need (bringing in and unpacking) and the items you need to remove (packing and returning).
・The secretariat will not arrange for companies to carry in, display, or remove the exhibits.
- The same applies to pieces that contain sharp edges or require complex assembly.
・For special exhibits or works weighing over 20 kg, please arrange for exhibition staff.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★Those who arrange their own removal company (up to shipping and unpacking) and removal company (up to packing and return)
*When you have arranged for a company to carry things in or take things out, please inform the secretariat of the company's name and details.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★ Regarding packaging when returning works
When returning the item, we will use the same packaging materials as when it was delivered.
・Please make sure that unpacking and repacking is easy and straightforward.
Please check the attachment paper/work packaging page. →Click here
9. Bring in
Bring in date
To be included in the selection notification
*Pickup is not possible on any other days than the specified date.
Bring in location
The National Art Center, Tokyo 7-22-2 Roppongi, Minato-ku, Tokyo 106-8558 Exhibition Room 2D
Nearest station
Nogizaka Station
① Loading/unloading entrance
Delivery from the front, rear, Nogizaka Station
*The main entrance will be closed on the day of delivery.
*You can also bring in and take out items by car from here.
② Entrance
Please inform the security guard at the entrance of the name of the exhibition and complete the entry procedure.
Car loading and unloading
・Usage time: Approximately 2 hours
・No application required: Please inform the reception on the day.
・The library will be busy on loading and unloading days, so please come early.
Google Maps
Delivery procedure
①From the front entrance, go to the back and to the loading exit from Nogizaka Station
② Explain the name of the exhibition at the museum entrance and complete the admission procedure.
3. Walk down the corridor and take the first elevator on your left to the second floor, where the TORAM office reception is in Exhibition Room 2D.
④ Give your reception number (listed on your selection notification) to the TORAM office, unpack your work at the designated location, and lean it against the wall.
⑤Go to the TORAM office reception desk, receive the caption and paste it on your work → End
Estimated time
Approximately 15 to 20 minutes from ② to ③
Approximately 30 to 45 minutes from ④ to ⑤
*The reception will be busy, so please allow yourself plenty of time.
*If you are able to help, please help with other unpacking tasks.
If you are unsure of which exhibition room to visit, please ask at the admissions desk when you enter the museum.
Large works, heavy works
We ask that the artist or a contractor handle the loading and unloading of the items.
The office does not ship or return large works.
10. Bring out
Bring out date
To be included in the selection notification
*Pickup is not possible on any other days than the specified date.
Bring out location
To be included in the selection notification
Nearest station
Nogizaka Station
① Loading/unloading entrance
Delivery from the front, rear, Nogizaka Station
*You can also bring in and take out items by car from here.
② Entrance
Please inform the security guard at the entrance of the name of the exhibition and complete the entry procedure.
Car loading and unloading
・The usage time is limited to approximately 2 hours.
・No application is necessary. Please inquire at the museum reception desk on the day.
・We expect the library to be busy on the days when items are being moved in and out. Please allow yourself plenty of time when visiting.
Google Maps
Unloading Procedure
① Enter the exhibition room from the main entrance or entrance gate.
② After the exhibition, a group photo will be taken. *Photos are optional.
③ Each artist's packaging materials are placed in front of their artwork from the warehouse.
④ Packing each person's work → End
Estimated time
② to ③ 45 minutes
④About 20 to 45 minutes
・Please allow plenty of time for removal as it will be busy.
If you have someone else coming on your behalf, please contact the office in advance.
If you can help, please help with other packing tasks.
We welcome anyone who can help with packing and removal.
Large works, heavy works
We ask that the artist or a contractor handle the loading and unloading of the items.
The office does not ship or return large works.
11. Assist
Only those who can help
You can see empty exhibition rooms, rare exhibition scenes, and exhibition methods, and it is also a place to interact with other artists.
*If you are able to help, please let the secretariat know on the day.
★Delivery date
11:00am - Unpacking and displaying works
★The day before the exhibition
10:00am - Unpacking and displaying works
★Delivery date
6pm - Dismantling and packing of works
★The day after the exhibition ends
10:00am - Dismantling and packing of works
Please bring gloves and a cutter.
About the receptionist
This will be done by the secretariat.
We look forward to seeing you there.
I would love for you to come and see the exhibits.
12. Sales
Artwork sales
Artworks on display are not for sale within the museum.
The secretariat will handle information about the works currently on display and those posted online, as well as business negotiations. If you decide to purchase an item, we will hold a business negotiation at our partner gallery, "410 Gallery," after the exhibition ends.
If you have any questions for the artists, please contact the office.
Contract for the work
A gallery sales certificate will be provided to the purchaser.
・Sales commission: 40% of the artwork price (tax included)
・Electronic payment fee: 5%
・Bank transfer fees: to be borne by each individual
・Certificate issuance: Limited to works priced at 30,000 yen or more (tax included)
If a contract is concluded, the office will contact the artist.
★If you do not want to sell your work
Please write "Not for sale" when applying.
If you wish to change your entry details after submitting your entry, please notify the secretariat by the application deadline.
13. Only if you wish
① Post your work on 410WebStore.com
Per piece: 6,600 yen
・Published for one year after the end of the exhibition
・A sales certificate will be issued to the purchaser upon closing.
・Sales commission 40% (electronic payment + 5%)
・Certificate issuance: Limited to works priced at 30,000 yen or more (tax included)
If there is a business negotiation regarding a work to be published, we will confirm whether the work is available.
② Issuance of exhibition certificate
One copy per work: 5,500 yen
・Published by 410Gallery
・The tickets will be mailed approximately one month after the exhibition ends.
Please use this to record your activities, sell your work, and plan your future activities.
