Loading and unloading
The National Art Center, Tokyo, Roppongi
〒105-8558
7-22-2 Roppongi, Tokyo
Exhibition room 2C/2D
1. Introduction
About the venue photos and visuals
Photos from the venue will be posted on the [Winning and Selected Artists] page within about 3 days.
If you wish to use images on social media etc., please use the images posted on our website.
Please note that we do not send individual emails.
Award-winning and selected artists page
2. Confirm your selection by email
Please check your email to see if you have been selected.
You will receive an email from the secretariat notifying you whether or not your entry has been selected within about a week of submitting your entry.
If you have any questions, please reply to the email you received (notification of selection).
★If you don't receive an email about your selection results
Please check your spam folder and other folders.
If you cannot find it, please contact the office.
Please contact us here → Email Error Inquiry Form
3. Checking mailed documents
Please check your mailing documents
① Notification of acceptance
②Paste paper
③Information for exhibitors
④ Quotation
Return slip and envelope
Only those who have requested removal from the secretariat
If you have any questions, please reply to the email you received (notification of selection).
4. Things to check
Title change/work change
*Changes to the work or title can be made up until the application deadline.
If we leave right before the opening date, we won't be able to finish preparing for the exhibition in time.
Cancellation Policy
Please respond within 8 days after receiving the notification of the selection. After that, a 5,500 yen administrative fee will be charged. Refunds are not possible after one month before the event. If you cancel, your selection will be cancelled.
I would like to see it on display as much as possible.
If you cancel, please join us again next time.
5. Advance preparation of the work
6. For those using delivery companies [Delivery]
Arrival date of the work
To be included in the selection notification
Send your work to
To be included in the selection notification
For those using a delivery company
Shipping: Prepaid
Return: Cash on delivery
※Morning appointment
*No delivery company specified
Delivery cannot be made on any day other than the specified date.
Those who cannot come on the delivery day
Delivery fee (receiving, unpacking, display): 5,500 yen
Our office will receive, unpack and display your works.
Those who cannot come on the removal day
Removal cost (removal, packing, return): 5,500 yen
・Return: About one week after completion (cash on delivery)
・Return slip: Prepared by the secretariat
・Overseas return: International document fee of 5,500 yen will be charged separately
Return slips will be prepared by the office.
★For large works (total of three sides over 250cm) or heavy works (over 20kg)
Please arrange for a shipping company to handle the unpacking and display and the return (removal and packing) yourself.
・Shipping: Prepaid
・Return: Cash on delivery
・No designated delivery company
・Display by yourself or arrange for exhibition staff
・The secretariat will not arrange for delivery, exhibition or removal companies.
・The same applies to special, sharp, complicatedly assembled, or easily damaged items.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★For those who work with delicate glass, complicated assembly, sharp objects, or objects that are easily scratched.
Please arrange your own exhibit or arrange for exhibit staff.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★Works with complex settings
Please arrange your own exhibit or arrange for exhibit staff.
*The power will be turned off every day. If you request the secretariat to turn the power on and off, please make it so that it only requires one operation.
Please prepare the setup instructions for the secretariat.
★Those who arrange their own removal company (up to shipping and unpacking) and removal company (up to packing and return)
*When you have arranged for a company to carry things in or take things out, please inform the secretariat of the company's name and details.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★ Regarding packaging when returning works
When returning the item, we will use the same packaging materials as when it was delivered.
・Please make sure that unpacking and repacking is easy and straightforward.
Please check the attachment paper/work packaging page. → Click here
7. For those using a delivery company [Return]
Date of removal
To be included in the selection notification
Send your work to
The National Art Center, Tokyo 7-22-2 Roppongi, Minato-ku, Tokyo 106-8558 Exhibition Room 2D
Those who request return to the secretariat
Removal cost (removal, packing, return): 5,500 yen
・Return: About one week after completion (cash on delivery)
・Return slip: Prepared by the secretariat
・Overseas return: International document fee of 5,500 yen will be charged separately
The return slip will be prepared by the office.
★For large works (total of three sides over 250cm) or heavy works (over 20kg)
Please arrange for a shipping company to handle the unpacking and display and the return (removal and packing) yourself.
・Shipping: Prepaid
・Return: Cash on delivery
・No designated delivery company
・Display by yourself or arrange for exhibition staff
・The secretariat will not arrange for delivery, exhibition or removal companies.
・The same applies to special, sharp, complicatedly assembled, or easily damaged items.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★For those who work with delicate glass, complicated assembly, sharp objects, or pieces that are easily scratched.
Please carry out your belongings yourself or arrange for staff to carry them out.
The office may not be able to handle it.
★Those who arrange their own removal company (up to shipping and unpacking) and removal company (up to packing and return)
*When you have arranged for a company to carry things in or take things out, please inform the secretariat of the company's name and details.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★ Regarding packaging when returning works
When returning the item, we will use the same packaging materials as when it was delivered.
・Please make sure that unpacking and repacking is easy and straightforward.
Please check the attachment paper/work packaging page. →Click here
8. Bring-in
Bring in date
To be included in the selection notification
Bring in location
The National Art Center, Tokyo 7-22-2 Roppongi, Minato-ku, Tokyo 106-8558 Exhibition Room 2D
Nearest station
Nogizaka Station
① Loading/unloading entrance
Delivery from the front, rear, Nogizaka Station
*The main entrance will be closed on the day of delivery.
*You can also bring in and take out items by car from here.
② Entrance
Please inform the security guard at the entrance of the name of the exhibition and complete the entry procedure.
Car loading and unloading
・Usage time: After 10:00, approximately 2 hours
・No application required: Please inform the reception on the day.
*The museum's parking lot may be very crowded with other groups.
Please use the nearby parking lot.
★Important notes on delivery day
Artists are not ordinary customers.
*Please be sure to enter through the museum entrance.
*Please use the lockers at the back of the entrance.
Photography is prohibited anywhere in the museum except the exhibition rooms, and photography of the admission pass is prohibited.
Delivery procedure
① 10:30 Check-in at the museum entrance
・Inform the museum reception of the exhibition name and complete the admission procedure
・Walk to the back from the entrance and take the first elevator on your left to the second floor
② 11:00 TORAM reception begins in Exhibition Room 2D
・Inform the artist name and reception number
3. 11:30 Unpacking the artwork
・Attach a caption to the back of the work and lean it against the wall
④ 12:30 Place the packaging materials in the designated location
・Check that your name is written on the packaging before leaving
*The reception desk will be crowded, so please arrive with plenty of time.
If you have trouble finding the exhibition room, please ask at the admissions desk when you enter the museum.
Can help with loading work
Delivery date
14:00-19:30 Unpacking and displaying works
The day after delivery
10:00-19:30 Unpacking works, lunch break, exhibition preparation
Please inform the office when you bring in your items.
・Things to bring: gloves, cutter
Anyone willing to help is very welcome.
★For large works (total of three sides over 250cm) or heavy works (over 20kg)
Please arrange your own exhibit or arrange for exhibit staff.
Depending on the work, the secretariat may contact you.
★For those who work with delicate glass, complicated assembly, sharp objects, or objects that are easily scratched.
Please arrange your own exhibit or arrange for exhibit staff.
Please contact us as we may not be able to handle this at our office.
★Works with complex settings
Please arrange your own exhibit or arrange for exhibit staff.
*The power will be turned off every day. If you request the secretariat to turn the power on and off, please make it so that it only requires one operation.
Please prepare the setup instructions for the secretariat.
9. Bring-out
Bring out date
To be included in the selection notification
Bring out location
The National Art Center, Tokyo 7-22-2 Roppongi, Minato-ku, Tokyo 106-8558 Exhibition Room 2D
Nearest station
Nogizaka Station
① Loading/unloading entrance
Delivery from the front, rear, Nogizaka Station
*You can also bring in and take out items by car from here.
② Entrance
Please inform the security guard at the entrance of the name of the exhibition and complete the entry procedure.
Car loading and unloading
・Usage time: Approximately 2 hours
・No application required: Please inform the reception on the day.
*The museum's parking lot may be very crowded with other groups.
Please use the nearby parking lot.
★Important notes on removal day
Artists are not ordinary customers.
*Please be sure to enter through the museum entrance.
*Please use the lockers at the back of the entrance.
Packaging materials for artworks and other items cannot be brought in through the general entrance (main entrance).
Unloading Procedure
*Please allow plenty of time as removal will be congested.
① 17:00 Reception at the museum entrance
② 17:30 Group photo taken in the exhibition room *Optional
③ 18:00 Exhibition ends. *Entry by 18:00
④ 18:30 Bring the packaging materials from the warehouse to the front of the artwork
⑤ 19:00 Each participant will pack their work and leave in order of completion.
⑥ 19:50 Unloading completed
If you have trouble finding the exhibition room, please ask at the admissions desk when you enter the museum.
Can help with removal work
Final Day
19:00-19:50 Dismantling and packing of works
the next day
10:00-18:00 Packing of works, lunch break, packing of works
・Please inform the office on the day of removal.
・Things to bring: gloves, cutter
Anyone willing to help is very welcome.
★For large works (total of three sides over 250cm) or heavy works (over 20kg)
Please carry out your belongings yourself or arrange for staff to carry them out.
The secretariat will not be responsible for removing large or heavy works.
★For those who work with delicate glass, complicated assembly, sharp objects, or objects that are easily scratched.
Please carry out your belongings yourself or arrange for staff to carry them out.
Please contact us as we may not be able to handle this at our office.
10. Assistance
Only those who can help
You can see empty exhibition rooms, rare exhibition scenes, and exhibition methods, and it is also a place to interact with other artists.
*If you are able to help, please let the secretariat know on the day.
*Please help as much as you can.
★Delivery date
11:00-19:00
Unpacking works, lunch break, and exhibition preparation
★The day before the exhibition
10:00-19:00
Unpacking works, lunch break, and exhibition preparation
★Delivery date
18:00-19:30
Dismantling and packing of artworks
★The day after the exhibition ends
10:00-17:00
Dismantling, lunch break, and packing the artwork
What to bring: a cutter and gloves
About the receptionist
This will be done by the secretariat.
We look forward to seeing you there.
I would love for you to come and see the exhibits.