The National Art Center, Tokyo, Roppongi
7-22-2 Roppongi, Tokyo 105-8558 Exhibition Room 2C
Information for Exhibiters
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table of contents
(2) Helping others
P1 Checking documents by post/Preparing works in advance
(Delivery/return/direct delivery/unloading: common)
Please check the documents sent by the secretariat.
①Notice of selection *Items to be included: Artist name, name of the exhibition for which the work was selected, reception number, delivery date and time, delivery location, destination of the work, removal date and time, removal location
②Attachment sheet ※Information to be filled in: Title of work, artist name, real name entry field, reception number
③Information for exhibitors ※Information to be included: From advance preparation of works to exhibition and removal
④ Estimate *Items to be included: participation fee, loading and unloading fees, etc.
⑤Return slip & envelope *Only for those who have requested removal from the secretariat
If you are unable to come to the venue on the removal date, the secretariat will return the items and you will be charged a removal fee.
About the attachment paper
After writing the artist name and real name on the attachment sheet,
Please paste it somewhere visible.
*Please be sure to affix the sticker regardless of whether you are shipping, returning, or directly carrying the item in or out.
Title cards (captions) will be produced by the TORAM Secretariat.
How to pack your work
① Attach the attachment paper to the work (on the back for flat works, on the bottom for three-dimensional works).
② Pack the work in bubble wrap or similar and attach stickers
*If you have layout instructions, please include them with your work.
3) Pack it in cardboard and attach the sticker → End
*Even if you are bringing the item in person, please pack it in cardboard.
*The item will be repackaged in the same packaging as when it was delivered and then returned to you.
*We may not be able to deliver items other than those packed in cardboard.
*Temporary frames and frames are also acceptable.
*If you do not have a frame, please include the edges as part of the artwork.
*Please attach hanging cords, wires, or hooks to wall artwork.
[For those who have requested removal from the office]
After filling out the return slip provided by the secretariat, place it in the enclosed envelope and
Please attach it to the packaging material with tape. (See the image on the right for instructions on how to attach it.)
For wall artwork, don't forget to attach the hanging cord. Also, please check the top and bottom.
*If you would like to have your work packed and shipped to an art exhibition, please place the return slip in an envelope and
Please ask your delivery company to attach the sticker to the outside of the packaging material.
P2 Delivery and return information
Shipping: Prepaid Return: Cash on delivery
Please check your selection notice for the address to send your work (including large works).
The destination for your work and the location where it will be delivered are different.
Those who arrange their own delivery company (unpacking and packing not included)
If you are unable to come on the delivery date, delivery fees (receiving, unpacking, displaying),
If you are unable to come on the removal date, removal work fees (removal, packing, and return shipping) will be charged (see application guidelines).
*If you would like to have a contractor pick up your item, please contact the TORAM office with details such as the time and name of the contractor.
Works cannot be picked up on any other day than the arrival date.
Those who request return to the secretariat
If you are unable to come to the venue on the removal date, you will need to request the secretariat to handle the removal, and you will be charged for the removal work (dismantling, packing, and return).
Your item will be returned by the TORAM office within 10 days after the exhibition ends.
Packaging for returning works
The item will be repackaged in the same packaging as when it was delivered and then returned to you.
・When packing your work, please be sure to devise ways to make it easy to unpack and pack.
Please refer to page 1 for instructions on how to pack your work.
Works with a total of 3 dimensions over 250cm and weighing over 20kg
Artists are requested to arrange for the delivery (until the artwork is unpacked) and return (until the artwork is packed) by themselves.
*The same applies to sharp pieces or pieces that require complex assembly.
*For special exhibits or works weighing over 20 kg, we ask that exhibition staff be prepared.
*The organizer will not be responsible for shipping or returning large works or arranging for exhibition staff.
*Please inform the secretariat of the company name and details such as delivery and pick-up times.
The delivery and removal dates for large works will be coordinated with the TORAM office.
Those who arrange their own delivery company (including unpacking and packing work)
Please inform the office of the company name and details such as delivery and pick-up times.
If the contractor is responsible for the loading (unpacking) and removal (packing) work, the secretariat will not have to charge loading and removal fees.
*For artworks with a total of 250 cm or more on all three sides, please make your reservation for delivery as soon as possible as delivery companies will be busy.
P3 Direct loading and unloading
Direct delivery
Reception at the exhibition room at 11:00
*Please check the selection notification for details.
*Please refer to page 4 for delivery location.
Works cannot be received on any other days except on the delivery day. If you do not arrive in time for the reception, they will have to be shipped and a delivery fee will be charged by the TORAM office.
Delivery procedure
① From the front, rear, delivery from Nogizaka Station
② Explain the name of the exhibition at the museum entrance and complete the admission procedure.
3) Walk down the corridor and take the first elevator on your left to the second floor, where you will find the TORAM reception desk in Exhibition Room 2D.
4. After unpacking the work in the designated place, lean it against the wall.
⑤Go to the TORAM office reception desk, receive the caption and paste it on your work → End
Estimated time: 15 to 20 minutes from ② to ③ (peak time) 30 to 45 minutes from ④ to ⑤
*The reception will be busy, so please allow yourself plenty of time.
*If you are able to help, please help with other unpacking tasks.
If you are unsure of which exhibition room to visit, please ask at the admissions desk when you enter the museum.
Large-scale works
For artwork whose total dimensions exceed 250 cm, please arrange for a shipping and return service.
Alternatively, the artist will be responsible for loading and unloading the items.
The office does not ship or return large works.
Direct removal
Enter the exhibition room by 6:00 p.m.
*The removal date is listed on the attached confirmation sheet.
Works cannot be picked up on any other days except the removal day, so if you are unable to make it in time, they will have to be delivered and a removal fee will be charged to the TORAM office.
Unloading Procedure
① Enter the exhibition room from the main entrance or entrance gate.
② After the exhibition, a group photo will be taken. *Photos are optional.
③ Each artist's packaging materials are placed in front of their artwork from the warehouse.
④ Packing each person's work → End
Estimated time: ② to ③ approx. 45 minutes (peak time) ④ approx. 20 to 45 minutes
*Please allow plenty of time as removal will be busy.
*If you would like someone else to collect the item, please contact the TORAM office in advance.
If you are able to help, please help with other packing tasks.
We welcome anyone who can help with packing and removal.
If you are unable to come on the delivery date, delivery fees (receiving, unpacking, displaying),
If you are unable to come on the removal date, removal fees (dismantling, packing, and return shipping) will be charged.
(See application guidelines)
P4 Fukuoka Asian Art Museum Loading Entrance
Direct delivery location
7-22-2 Roppongi, Minato-ku, Tokyo 106-8558 National Art Center, Tokyo Exhibition Room 2C
Direct removal location
Please come to Exhibition Room 2D from the front entrance or rear entrance of the National Art Center, Tokyo.
① Loading/unloading entrance
Delivery from the front, rear, Nogizaka Station
*The main entrance will be closed on the day of delivery.
*You can also bring in and take out items by car from here.
② Entrance
Please inform the security guard at the entrance of the name of the exhibition and complete the entry procedure.
Car loading and unloading
*Loading and unloading can be done for approximately 2 hours.
No application or permission is required to use the loading/unloading facility. Please inform the museum or immigration reception on the day of loading/unloading. Loading days are very busy, so please arrive early.
The delivery days will be very busy, so please come with plenty of time.
Google Maps URL
P5 Exhibits and Rules
About the exhibit equipment
- Please bring your own equipment necessary for live painting and public production.
・Please prepare your own equipment for the exhibition. *Name required
(Projector, monitor, PC, Wi-Fi, clip light, 5m power cable, blackout curtain, darkroom, etc.)
・Please make arrangements so that video works, clip lights, etc. only need to be turned on in one place.
・The museum has a display stand (white cube) for three-dimensional works. Please bring your own if you have one exclusively for that purpose.
There are power outlets on the floor of the exhibition room.
Large-scale works and special exhibits
Works with a total of three sides exceeding 250 cm, special exhibits, or works weighing more than 20 kg will be
Artists are requested to arrange for exhibition or exhibition staff.
The same goes for sharp pieces or pieces that are intricately constructed.
Exhibition Rules
・Driving nails or double-sided tape on the walls or display stands of the exhibition room is prohibited.
- Posting any notices related to the sale of artworks or selling artworks is prohibited.
・Please fumigate any natural artworks.
・Works that make sounds louder than water, fire, living things, or conversations cannot be exhibited.
・Granular objects smaller than 5 mm cannot be exhibited. *Due to floor air conditioning.
・Exhibitions cannot be changed after the opening date.
- Posting QR codes, distributing flyers, soliciting activities, etc. are prohibited.
・If there are any doubts about the originality of a work after it has been selected, the entry may be disqualified and the prize may be revoked.
・As a rule of the museum, items that may attract insects cannot be exhibited.
流木や食品、生花などは要注意ですよ。
[Important] Regarding the display of natural objects
It is a museum rule that items that may have insects in them cannot be exhibited.
* Works containing driftwood, dried flowers, dried leaves, bones, grains, sand, etc. (granular materials), fluff (things that scatter), etc. must be fumigated or treated with insecticide. Works that have not been treated cannot be exhibited.
Ready-made products are acceptable
*If the item has already been processed, please contact the office to inform us.
About sales of artworks
If you would like to purchase a work at the museum, please contact the TORAM office.
*Since the Museum cannot sell artworks directly, we will negotiate with the customer at our affiliated art gallery, 410 Gallery, and if a sale is made, we will include a sales certificate from 410 Gallery with the artwork.
In that case, we will charge 40% of the sales price (tax included) (5% for electronic payments) as a sales administration fee, including the sales certificate.
For inquiries regarding purchasing artworks or prices, please contact the TORAM office.
P7 (1) Items to check before the application deadline
Title change/work change
*Changes to the work or title can be made up until the application deadline.
If we leave right before the opening date, we won't be able to finish preparing for the exhibition in time.
Cancellation Policy
*If you wish to cancel, please do so within 8 days of receiving the selection notice. If you cancel after 8 days of receiving the selection notice, you will be charged an administrative fee (please refer to the website). If you cancel after the application deadline, we will not refund the participation fee as we have already prepared the exhibition space. *Cancellation will result in your selection being cancelled.
I would like to see it on display as much as possible.
If you cancel, please join us again next time.
P7 (2) Helping others
● Regarding unpacking, setting up the venue, and removal
You can see large empty exhibition rooms, rare exhibition scenes, and exhibition methods, and it is also a place to interact with other artists.
* On the day of delivery: Delivery will begin at 11:00. Setting up the venue is scheduled for 13:00-20:00.
* On the day of removal: Dismantling work is scheduled to take place from 6:00 p.m. to 8:00 p.m.
What to bring
(Gloves, cutter, mending tape, duct tape, pen)
●About the receptionist
The reception will be handled by the TORAM Secretariat, so your presence at the building is optional.
If you would like to help out at the reception desk, please wear formal attire.
If you are able to help, please contact the TORAM office directly on the day of the event.
P7 (3) Bank account
[Bank name] Fukuoka Bank
[Branch number] 200
[Branch name] Hakata Branch
[Account type] Regular
[Account number] 2 2 8 1 2 3 2
[Account name] TORAM General Incorporated Association Space Arts
[Account name: Katakana]
*Please bear the bank transfer fee.
table of contents
table of contents
(2) Helping others