Loading and unloading
Fukuoka Asian Art Museum, Fukuoka, Hakata
〒812-0027
3-1 Shimokawabatacho, Hakata Ward, Fukuoka City, Fukuoka Prefecture
Riverain Center Building 7th and 8th floors
Table of Contents Link
1. Introduction
About the venue photos and visuals
Photos from the venue will be posted on the [Winning and Selected Artists] page within about three days.
If you use the image on social media etc., please use the published image.
Please note that we do not send individual emails.
Award-winning and selected artists page
2. Check your email
Please check your email to see if you have been selected.
You will receive an email from the secretariat notifying you whether or not your entry has been selected within about a week of submitting your entry.
If you have any questions, please reply to the email you received (notification of selection).
★If you do not receive an email from the secretariat
Please check your spam folder and other folders.
If you cannot find it, please contact the office.
Please contact us here → Email Error Inquiry Form
3. Checking documents sent by mail
Please check your mailing documents
① Notification of acceptance
②Paste paper
③Information for exhibitors
④ Quotation
Return slip and envelope
Only those who have requested removal from the secretariat
If you have any questions, please reply to the email sent to you (notification of selection).
4. Items to check before the application deadline
Title change/work change
*Changes to the work or title can be made up until the application deadline.
If we wait until the very last minute, we won't be able to prepare for the exhibition in time.
Cancellation Policy
Within 8 days of receiving the notification of selection. After that, a 5,500 yen administrative fee will be charged, and cancellations within one month of the event date will be non-refundable. *Your selection will be cancelled.
I would like to display as much as possible.
If you cancel, please join us again next time.
5. Advance preparation of the work
For information on packaging and attachment paper, click here
Please be sure to check
6. For those using delivery companies [Delivery]
Arrival date of the work
To be included in the selection notification
*Pickup is not possible on any other days than the specified date.
Send your work to
To be included in the selection notification
For those using a delivery company
Shipping: Prepaid
Return: Cash on delivery
※Morning appointment
*No delivery company specified
Works cannot be picked up on any other day than the arrival date.
Those who cannot come on the delivery day
Delivery fee (receiving, unpacking, display): 5,500 yen
Our office will receive, unpack and display your works.
Those who cannot come on the removal day
Removal cost (removal, packing, return): 5,500 yen
・Return: About one week after completion (cash on delivery)
・Return slip: Prepared by the secretariat
・Overseas return: International document fee of 5,500 yen will be charged separately
Return slips will be provided by the office.
★For large works (total of three sides over 250cm) or heavy works (over 20kg)
Please arrange for a transport company to handle the items you need (bringing in and unpacking) and the items you need to remove (packing and returning).
・The secretariat will not arrange for companies to carry in, display, or remove the exhibits.
- The same applies to pieces that contain sharp edges or require complex assembly.
・For special exhibits or works weighing over 20 kg, please arrange for exhibition staff.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★For those who work with delicate glass, complex assemblies, or sharp objects
Please arrange your own exhibit or arrange for exhibit staff.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★Works with complex settings
Please arrange your own exhibit or arrange for exhibit staff.
*The power will be turned off every day. If you request the secretariat to turn the power on and off, please make it so that it only requires one operation.
Please prepare the setup instructions for the secretariat.
★Those who arrange their own removal company (up to shipping and unpacking) and removal company (up to packing and return)
*When you have arranged for a company to carry things in or take things out, please inform the secretariat of the company's name and details.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★ Regarding packaging when returning works
When returning the item, we will use the same packaging materials as when it was delivered.
・Please make sure that unpacking and repacking is easy and straightforward.
Please check the attachment paper/work packaging page. → Click here
7. For those using a delivery company [Return]
Date of removal
To be included in the selection notification
*Pickup is not possible on any other days than the specified date.
Send your work to
To be included in the selection notification
Those who request return to the secretariat
Removal cost (removal, packing, return): 5,500 yen
・Return: About one week after completion (cash on delivery)
・Return slip: Prepared by the secretariat
・Overseas return: International document fee of 5,500 yen will be charged separately
The return slip will be prepared by the office.
★For large works (total of three sides over 250cm) or heavy works (over 20kg)
Please arrange for a transport company to handle the items you need (bringing in and unpacking) and the items you need to remove (packing and returning).
・The secretariat will not arrange for companies to carry in, display, or remove the exhibits.
- The same applies to pieces that contain sharp edges or require complex assembly.
・For special exhibits or works weighing over 20 kg, please arrange for exhibition staff.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★ Those who arrange their own delivery company (including shipping and unpacking) and removal company (including packing and return)
*When you have arranged for a company to carry things in or take things out, please inform the secretariat of the company's name and details.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★ Regarding packaging when returning works
When returning the item, we will use the same packaging materials as when it was delivered.
・Please make sure that unpacking and repacking is easy and straightforward.
Please check the attachment paper/work packaging page. →Click here
8. Bring-in
Bring in date
To be included in the selection notification
*Pickup is not possible on any other days than the specified date.
Bring in location
Fukuoka Asian Art Museum
8th floor, Riverain Center Building, 3-1 Shimokawabata-cho, Hakata-ku, Fukuoka City, Fukuoka Prefecture, 812-0027
Nearest station
Fukuoka Municipal Subway
Nakasu-Kawabata Station Exit 5
Riverain Building loading entrance①
From the main entrance of the Fukuoka Asian Art Museum, at the back of Riverain Street
Riverain Building loading entrance②
〇Orange circle: Storage entrance 〇Yellow circle: Loading entrance
*Yellow shutter to the right, Chikuma-ya to the left, Riverain Building entrance
Loading/unloading entrance: 〇Yellow circle
Take the elevator from the Riverain Center Building entrance to the 8th floor
*Please check in at the admissions office.
Car loading/unloading: Orange circle
Carrying in and out of the storage facility (within 15 minutes) is only available for large works (total of 3 sides 250cm or more, 20kg or more). Since permission from the museum is required, please contact the TORAM office by the deadline. Others should use public transportation or nearby parking lots.
Delivery Procedure
① Take the elevator from the loading entrance (P4 Riverain Building loading entrance) to the 8th floor
*The elevators will be crowded.
② Tell the museum receptionist the name of the exhibition and complete the admission procedure.
③Reception at the secretariat in the exhibition room
④ Unpack your artwork in the designated location and lean it against the wall.
⑤ Go to the secretariat reception desk, receive your caption and paste it on your work → End
Estimated time
It takes about 15 to 20 minutes from ① to ③
It takes about 30 to 45 minutes from ④ to ⑤
*The reception desk will be crowded, so please arrive with plenty of time.
*If you are able to help, please help with other unpacking tasks.
If you have trouble finding the exhibition room, please ask at the admissions desk when you enter the museum.
★Works with complex settings
Please arrange your own exhibit or arrange for exhibit staff.
*The power will be turned off every day. If you request the secretariat to turn the power on and off, please make it so that it only requires one operation.
Please prepare the setup instructions for the secretariat.
Large works, heavy works
Artists are requested to handle loading and unloading of their own equipment.
The office does not ship or return large works.
9. Bring-out
Bring out date
To be included in the selection notification
*Pickup is not possible on any other days than the specified date.
Bring out location
Fukuoka Asian Art Museum
8th floor, Riverain Center Building, 3-1 Shimokawabata-cho, Hakata-ku, Fukuoka City, Fukuoka Prefecture, 812-0027
Nearest station
Fukuoka Municipal Subway
Nakasu-Kawabata Station Exit 5
Riverain Building loading entrance①
From the main entrance of the Fukuoka Asian Art Museum, at the back of Riverain Street
Riverain Building loading entrance②
〇Red circle: Warehouse entrance
〇 Yellow circle: Loading/unloading exit
*Right of the yellow shutter, left of Chikuma House, entrance to Riverain Building
Loading/unloading entrance: 〇Yellow circle
Take the elevator from the Riverain Center Building entrance to the 8th floor
*Please check in at the admissions office.
Car loading and unloading: Red circle
Carrying in and out of the storage facility (within 15 minutes) is only available for large works (total of 3 sides 250cm or more, 20kg or more). Since permission from the museum is required, please contact the TORAM office by the deadline. Others should use public transportation or nearby parking lots.
Unloading Procedure
①Enter the exhibition room from the front entrance
② After the exhibition, a group photo will be taken. *Photos are optional.
③ Each artist's packaging materials are placed in front of their artwork from the warehouse.
④ Packing each person's work → End
Estimated time
② to ③ 45 minutes
④ to ⑤: 20 to 45 minutes
*Please allow plenty of time as removal will be busy.
If you are able to help, please help with other packing tasks.
We welcome anyone who can help with packing and removal.
Large works, heavy works
Artists are requested to handle loading and unloading of items themselves.
The office does not ship or return large works.
10. Assistance
Only those who can help
You can see empty exhibition rooms, rare exhibition scenes, and exhibition methods, and it is also a place to interact with other artists.
*If you are able to help, please let the secretariat know on the day.
★Delivery date
11:00am - Unpacking and displaying works
★Delivery date
5pm onwards: Dismantling and packing of works
There is nothing to bring
About the receptionist
This will be done by the secretariat.
We look forward to seeing you there
I would love for you to come and see the exhibits.