Loading and unloading
Fukuoka Asian Art Museum, Fukuoka, Hakata
〒812-0027
3-1 Shimokawabatacho, Hakata Ward, Fukuoka City, Fukuoka Prefecture
Riverain Center Building 7th and 8th floors
1. Introduction
About the venue photos and visuals
Photos from the venue will be posted on the [Winning and Selected Artists] page within about three days.
If you use the image on social media etc., please use the published image.
Please note that we do not send individual emails.
Award-winning and selected artists page
2. Check your email
Please check your email to see if you have been selected.
You will receive an email from the secretariat notifying you whether or not your entry has been selected within about a week of submitting your entry.
If you have any questions, please reply to the email you received (notification of selection).
★If you don't receive an email about your selection results
Please check your spam folder and other folders.
If you cannot find it, please contact the office.
Please contact us here → Email Error Inquiry Form
3. Checking documents sent by mail
Please check your mailing documents
① Notification of acceptance
②Paste paper
③Information for exhibitors
④ Quotation
Return slip and envelope
Only those who have requested removal from the secretariat
If you have any questions, please reply to the email sent to you (notification of selection).
4. Things to check
Title change/work change
*Changes to the work or title can be made up until the application deadline.
If we wait until the very last minute, we won't be able to prepare for the exhibition in time.
Cancellation Policy
Within 8 days of receiving the notification of selection. After that, a 5,500 yen administrative fee will be charged, and cancellations within one month of the event date will be non-refundable. *Your selection will be cancelled.
I would like to display as much as possible.
If you cancel, please join us again next time.
5. Advance preparation of the work
6. For those using delivery companies [Delivery]
Arrival date of the work
To be included in the selection notification
*Pickup is not possible on any other days than the specified date.
Send your work to
To be included in the selection notification
For those using a delivery company
Shipping: Prepaid
Return: Cash on delivery
※Morning appointment
*No delivery company specified
Works cannot be picked up on any other day than the arrival date.
Those who cannot come on the delivery day
Delivery fee (receiving, unpacking, display): 5,500 yen
Our office will receive, unpack and display your works.
Those who cannot come on the removal day
Removal cost (removal, packing, return): 5,500 yen
・Return: About one week after completion (cash on delivery)
・Return slip: Prepared by the secretariat
・Overseas return: International document fee of 5,500 yen will be charged separately
Return slips will be provided by the office.
★For large works (total of three sides over 250cm) or heavy works (over 20kg)
Please arrange for a shipping company to handle the unpacking and display and the return (removal and packing) yourself.
・Shipping: Prepaid
・Return: Cash on delivery
・No designated delivery company
・Display by yourself or arrange for exhibition staff
・The secretariat will not arrange for delivery, exhibition or removal companies.
・The same applies to special, sharp, complicatedly assembled, or easily damaged items.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★For those who work with delicate glass, complicated assembly, sharp objects, or objects that are easily scratched.
Please arrange your own exhibit or arrange for exhibit staff.
Please contact us as we may not be able to handle this at our office.
★Works with complex settings
Please arrange your own exhibit or arrange for exhibit staff.
*The power will be turned off every day. If you request the secretariat to turn the power on and off, please make it so that it only requires one operation.
Please prepare the setup instructions for the secretariat.
★Those who arrange their own removal company (up to shipping and unpacking) and removal company (up to packing and return)
*When you have arranged for a company to carry things in or take things out, please inform the secretariat of the company's name and details.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★ Regarding packaging when returning works
When returning the item, we will use the same packaging materials as when it was delivered.
・Please make sure that unpacking and repacking is easy and straightforward.
Please check the attachment paper/work packaging page. → Click here
7. For those using a delivery company [Return]
Date of removal
To be included in the selection notification
*Pickup is not possible on any other days than the specified date.
Send your work to
To be included in the selection notification
Those who request return to the secretariat
Removal cost (removal, packing, return): 5,500 yen
・Return: About one week after completion (cash on delivery)
・Return slip: Prepared by the secretariat
・Overseas return: International document fee of 5,500 yen will be charged separately
The return slip will be prepared by the office.
★For large works (total of three sides over 250cm) or heavy works (over 20kg)
Please arrange for a shipping company to handle the unpacking and display and the return (removal and packing) yourself.
・Shipping: Prepaid
・Return: Cash on delivery
・No designated delivery company
・Display by yourself or arrange for exhibition staff
・The secretariat will not arrange for delivery, exhibition or removal companies.
・The same applies to special, sharp, complicatedly assembled, or easily damaged items.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★For those who work with delicate glass, complicated assembly, sharp objects, or objects that are easily scratched.
Please carry out your belongings yourself or arrange for staff to carry them out.
The office may not be able to handle it.
★ Those who arrange their own delivery company (including shipping and unpacking) and removal company (including packing and return)
*When you have arranged for a company to carry things in or take things out, please inform the secretariat of the company's name and details.
If the goods are delivered and removed by a contractor, the Secretariat will not charge for the delivery and removal work.
★ Regarding packaging when returning works
When returning the item, we will use the same packaging materials as when it was delivered.
・Please make sure that unpacking and repacking is easy and straightforward.
Please check the attachment paper/work packaging page. →Click here
8. Bring-in
Bring in date
To be included in the selection notification
*Pickup is not possible on any other days than the specified date.
Bring in location
Fukuoka Asian Art Museum
8th floor, Riverain Center Building, 3-1 Shimokawabata-cho, Hakata-ku, Fukuoka City, Fukuoka Prefecture, 812-0027
Nearest station
Fukuoka Municipal Subway
Nakasu-Kawabata Station Exit 5
Riverain Building loading entrance①
From the main entrance of the Fukuoka Asian Art Museum, at the back of Riverain Street
Riverain Building loading entrance②
〇Orange circle: Storage entrance 〇Yellow circle: Loading entrance
*Yellow shutter to the right, Chikuma-ya to the left, Riverain Building entrance
Loading/unloading entrance: 〇Yellow circle
Take the elevator from the Riverain Center Building entrance to the 8th floor
*Please check in at the admissions office.
Car loading/unloading: Orange circle
Carrying in and out of the storage facility (within 15 minutes) is only available for large works (total of 3 sides 250cm or more, 20kg or more). Since permission from the museum is required, please contact the TORAM office by the deadline. Others should use public transportation or nearby parking lots.
Delivery Procedure
① 10:30 Museum admission
*Take the elevator from the P4 Riverain Building loading entrance to the 8th floor, tell the name of the exhibition, and proceed with the entrance procedures.
*The elevators will be crowded.
② 11:00 TORAM reception begins in the exhibition room
*Please tell us the artist name and reception number at the exhibition room.
③ 11:30 Unpacking the artwork
*Attach the caption to the back of the work and lean it against the wall.
④ 12:00 Place the packaging materials in the designated location
* Check that the name is written on the packaging
⑤ 12:30 Inform the secretariat that the event is over and leave
*The reception desk will be crowded, so please arrive with plenty of time.
If you have trouble finding the exhibition room, please ask at the admissions desk when you enter the museum.
People who can help with loading and unloading
14:00-19:30 Unpacking and displaying works
Please inform the office when you bring in your items.
・Things to bring: gloves, cutter
Please prepare the setup instructions for the secretariat.
★For large works (total of three sides over 250cm) or heavy works (over 20kg)
Please arrange your own exhibit or arrange for exhibit staff.
Depending on the work, the secretariat may contact you.
★For those who work with delicate glass, complicated assembly, sharp objects, or objects that are easily scratched.
Please arrange your own exhibit or arrange for exhibit staff.
Please contact us as we may not be able to handle this at our office.
★Works with complex settings
Please arrange your own exhibit or arrange for exhibit staff.
*The power will be turned off every day. If you request the secretariat to turn the power on and off, please make it so that it only requires one operation.
Please prepare the setup instructions for the secretariat.
9. Bring-out
Bring out date
To be included in the selection notification
*Pickup is not possible on any other days than the specified date.
Bring out location
Fukuoka Asian Art Museum
8th floor, Riverain Center Building, 3-1 Shimokawabata-cho, Hakata-ku, Fukuoka City, Fukuoka Prefecture, 812-0027
Nearest station
Fukuoka Municipal Subway
Nakasu-Kawabata Station Exit 5
Riverain Building loading entrance①
From the main entrance of the Fukuoka Asian Art Museum, at the back of Riverain Street
Riverain Building loading entrance②
〇Red circle: Warehouse entrance
〇 Yellow circle: Loading/unloading exit
*Right of the yellow shutter, left of Chikuma House, entrance to Riverain Building
Loading/unloading entrance: 〇Yellow circle
Take the elevator from the Riverain Center Building entrance to the 8th floor
*Please check in at the admissions office.
Car loading and unloading: Red circle
Carrying in and out of the storage facility (within 15 minutes) is only available for large works (total of 3 sides 250cm or more, 20kg or more). Since permission from the museum is required, please contact the TORAM office by the deadline. Others should use public transportation or nearby parking lots.
Unloading Procedure
*Please allow plenty of time as removal will be congested.
① 16:00 Check-in at the museum entrance
② 16:30 Group photo taken in the exhibition room *Optional
③ 17:00 Exhibition ends *Entry by 17:00
④ 17:30 Packaging materials are taken from the warehouse to the front of the artwork.
⑤ 18:00 Everyone packs their work and those who finish will leave in order.
⑥ 19:30 Unloading completed
If you have trouble finding the exhibition room, please ask at the admissions desk when you enter the museum.
Can help with removal work
Last day 18:30-19:30 Dismantling and packing of works
・Please inform the office on the day of removal.
・Things to bring: gloves, cutter
Anyone who would like to help is welcome
★For large works (total of three sides over 250cm) or heavy works (over 20kg)
Please carry out your belongings yourself or arrange for staff to carry them out.
The secretariat does not deliver or return large works.
★For those who work with delicate glass, complicated assembly, sharp objects, or objects that are easily scratched.
Please carry out your belongings yourself or arrange for staff to carry them out.
Please contact us as we may not be able to handle this at our office.
10. Assistance
Only those who can help
You can see empty exhibition rooms, rare exhibition scenes, exhibition methods, etc., and it also serves as a place to interact with other artists.
*If you are able to help, please let the office know on the day.
※Please help as much as you can.
★Delivery date
14 :00-19:30
・Unpacking artworks ・Lunch break ・Exhibition work
★Delivery date
18:30-19:30
・Dismantling and packing of artworks
What to bring: a cutter and gloves
About the receptionist
This will be done by the secretariat.
We look forward to seeing you there
I would love for you to come and see the exhibits.