Loading and unloading
Fukuoka Prefectural Museum of Art, Fukuoka, Hakata
1. Introduction
2. Check your email
Please check your email to see if you have been selected.
You will receive an email from the secretariat within about a week of submitting your entry to let you know whether you have been selected or not.
If you have any questions, please reply to the email sent to you (notification of selection).
★If you don't receive an email about your selection results
Please check your spam folder and other folders.
If you cannot find it, please contact the office.
Please contact us here → Email Error Inquiry Form
3. Checking documents sent by mail
Please check your mailing documents
① Notification of acceptance
②Paper
③Information to exhibitors
④ Quotation
Return slip & envelope
Only those who have requested removal from the secretariat
If you have any questions, please reply to the email sent to you (notification of selection).
4. Things to check
Title change/work change
*Changes to the work or title can be made up until the application deadline.
If we wait until the very last minute, we won't be able to prepare for the exhibition in time.
Cancellation Policy
Cancellations must be made within 8 days of receiving the notification of selection. After that, a 5,500 yen administrative fee will be charged, and cancellations made within one month of the event date will be non-refundable. *Your selection will be cancelled.
I would like to display as much as possible.
If you cancel, please join us again next time.
5. Advance preparation of the work
6. For those using delivery companies [Delivery]
Arrival date of the work
To be included in the selection notification
Send your work to
Included in the selection notification
For those using a delivery company
Shipping: Prepaid
Return: Cash on delivery
※Morning appointment
*No delivery company specified
You cannot receive the work on any day other than the arrival date.
Those who cannot come on the delivery day
Delivery fee (receiving, unpacking, display): 5,500 yen
The office will receive, unpack and display your work.
Those who cannot come on the removal day
Removal costs (removal, packing, and return): 5,500 yen
・Return: Approximately one week after completion (cash on delivery)
・Return slip: Prepared by the secretariat
・Overseas return: International document fee of 5,500 yen
Return slips will be provided by the office.
★For large works (total of three sides over 250cm) or heavy works (over 20kg)
Please arrange for a shipping company to handle the unpacking and display and the return (removal and packing) yourself.
・Shipping: Prepaid
・Return: Cash on delivery
・No designated delivery company
・Display by yourself or arrange for exhibition staff
・The secretariat will not arrange for delivery, exhibition or removal companies.
・The same applies to special, sharp, complicatedly assembled, or easily damaged items.
If you use a contractor, there is no need to pay the administrative costs.
★For those who work with delicate glass, complicated assembly, sharp objects, or pieces that are easily scratched.
Please arrange your own exhibit or arrange for exhibit staff.
Please contact us as we may not be able to handle this at our office.
★Works with complex settings
Please arrange your own exhibit or arrange for exhibit staff.
*The power will be turned off every day. If you request the secretariat to turn the power on and off, please make it so that it only requires one operation.
Please prepare the setup instructions for the secretariat.
★ Those who arrange their own delivery company (including shipping and unpacking) and removal company (including packing and return)
*When you have arranged for a delivery or removal company, please inform the secretariat of the company's name and details.
If you use a contractor, there is no need to pay the administrative costs.
★About packaging when returning works
When returning the product, we will use the same packaging as when it was delivered.
・Please make sure that unpacking and repacking is easy and straightforward.
Please check the attachment sheet/work packaging page. → Click here
7. For those using a delivery company [Return]
Date of removal
To be included in the selection notification
Send your work to
Fukuoka Prefectural Museum of Art
Those requesting the secretariat to return the documents
Removal costs (removal, packing, and return): 5,500 yen
・Return: Approximately one week after completion (cash on delivery)
・Return slip: Prepared by the secretariat
・Overseas return: International document fee of 5,500 yen
The return slip will be prepared by the office.
★For large works (total of three sides over 250cm) or heavy works (over 20kg)
Please arrange for shipping (unpacking and display) and return (removal and packing) by yourself.
・Shipping: Prepaid
・Return: Cash on delivery
・No designated delivery company
・Display by yourself or arrange for exhibition staff
・The secretariat will not arrange for delivery, exhibition or removal companies.
・The same applies to special, sharp, complicatedly assembled, or easily damaged items.
If you use a contractor, there is no need to pay the administrative costs.
★For those who work with delicate glass, complicated assembly, sharp objects, or pieces that are easily scratched.
Please carry out your belongings yourself or arrange for staff to carry them out.
The office may not be able to handle it.
★ Those who arrange their own delivery company (including shipping and unpacking) and removal company (including packing and return)
*When you have arranged for a delivery or removal company, please inform the secretariat of the company's name and details.
If you use a contractor, there is no need to pay the administrative costs.
★About packaging when returning works
When returning the product, we will use the same packaging as when it was delivered.
・Please make sure that unpacking and repacking is easy and straightforward.
Please check the attachment sheet/work packaging page. → Click here
8. Bring-in
Bring in date
To be included in the selection notification
Bring in location
Fukuoka Prefectural Museum of Art
Nearest station
Nishitetsu Fukuoka Tenjin Station
15 minutes walk from East Exit 1b
①Turn right at the entrance to the Fukuoka Prefectural Museum of Art
Walking along the museum
②You can see the parking lot next to the museum
Walk along the museum until you reach the end and turn left
③Loading entrance at the back left
Walk towards the loading entrance and go to the reception desk.
④The back door, the entrance to the museum
Please tell the name of the exhibition at the entrance.
Delivery procedure
*The reception desk will be crowded, so please come with plenty of time.
① 09:30 Check-in at the museum entrance
*Please inform the museum reception of the name of the exhibition and complete the admission procedure.
② 10:00 TORAM reception opens in the exhibition room on the 3rd floor
*Please provide the artist name and reception number.
③ 11:00 Unpacking of works
*Attach the caption to the back of the work and lean it against the wall (temporary placement)
*The exhibition coordinator will decide where to display the works after 2:00 PM.
④ 11:30 Place the packing materials in the designated area and leave in order of completion.
*Please make sure your name is written on the packaging.
⑤ 12:00 Delivery acceptance ends
If you have trouble finding the exhibition room, please ask at the admissions desk when you enter the museum.
Can help with loading work
14:00-19:30 Unpacking and displaying works
Please inform the office when you bring in your items.
・Things to bring: gloves, cutter
Anyone who would like to help is welcome
★For large works (total of three sides over 250cm) or heavy works (over 20kg)
Please arrange your own exhibit or arrange for exhibit staff.
Depending on the work, the secretariat may contact you.
★For those who work with delicate glass, complicated assembly, sharp objects, or objects that are easily scratched.
Please arrange your own exhibit or arrange for exhibit staff.
Please contact us as we may not be able to handle this at our office.
★Works with complex settings
Please arrange your own exhibit or arrange for exhibit staff.
*The power will be turned off every day. If you request the secretariat to turn the power on and off, please make it so that it only requires one operation.
Please prepare the setup instructions for the secretariat.
If you are bringing in by car, please use the nearby paid parking lot.
9. Bring-out
Bring out date
To be included in the selection notification
Bring out location
Fukuoka Prefectural Museum of Art
Nearest station
Nishitetsu Fukuoka Tenjin Station
15 minutes walk from East Exit 1b
①The main entrance of Fukuoka Prefectural Museum of Art
To the 3rd floor exhibition room
Carry-out procedure
*Please allow plenty of time as removal will be congested.
① 14:00 Check-in at the museum entrance
② 14:30 Group photo taken in the exhibition room *Optional
③ 15:00 Exhibition ends. *Entry by 15:00
④ 15:30 Packaging materials are taken from the warehouse to the front of the artwork.
⑤ 16:00 Everyone packs their work and those who finish will leave in order.
⑥ 17:00 Unloading completed
If you have trouble finding the exhibition room, please ask at the admissions desk when you enter the museum.
Can help with removal work
16:30-19:30 Dismantling and packing of works
Please inform the office when removing items.
・Things to bring: gloves, cutter
Anyone who would like to help is welcome
★For large works (total of three sides over 250cm) or heavy works (over 20kg)
Please carry out your belongings yourself or arrange for staff to carry them out.
The secretariat will not be responsible for transporting large or heavy works.
★For those who work with delicate glass, complicated assembly, sharp objects, or objects that are easily scratched.
Please carry out your belongings yourself or arrange for staff to carry them out.
Please contact us as we may not be able to handle this at our office.
If you are bringing your car, please use the nearby paid parking lot.
10. Assistance
Only those who can help
You can see empty exhibition rooms, rare exhibition scenes, exhibition methods, etc., and it also serves as a place to interact with other artists.
*If you are able to help, please let the office know on the day.
※Please help as much as you can.
★Delivery date
14:00-19:30
・Unpacking artworks ・Lunch break ・Exhibition work
★Last day of the exhibition
16:30-19:30
・Dismantling and packing of works
What to bring: a cutter and gloves
About the receptionist
This will be done at the secretariat.
We look forward to seeing you there
I would love for you to come and see the exhibits.